Post May 2019 Election Bond Information

Update on Project from Superintendent Kennedy (May 18, 2020):

While concern pertaining to the impact that COVID-19 will have on the design of educational learning spaces is on the minds of people in our community, please know that our team has worked hard to be forward thinking in the design of the elementary complex. We continue to meet regularly with the design team to discuss the design and impacts of COVID-19 on our design. While one may not have predicted the pandemic that our country has faced, the District has spent countless hours in studying and learning about best practices in space design and flexible learning environments over the last few years.

Please click on the following link to read further details about the design elements of the building that address issues pertaining to COVID-19.


The District is extremely humbled by the support of the voters in our school community. The District has worked hard to develop a plan to create safer and modern schools, while also ensuring that classroom spaces and learning environments are age-appropriate, and integrated with technology, flexible furniture, and space design to support our educators and the inspiration of 21st-century learning skills and competencies in our students. We are appreciative of the community’s support. Please use this page to stay informed about the progress being made on the 2019 Bond Project by clicking on the expandable content blocks below.

Archived Superintendent Communications

Update on Project from Superintendent Kennedy (May 5, 2020):

Governor Gretchen Whitmer signed Executive Order 2020-70 allowing some types of work that present a very low risk of infection, including construction, to resume.

The elementary school construction project at Ludington Area Schools will resume at 7:00 am on Thursday, May 7, 2020. This restart is contingent on the current and any forthcoming Executive Order or other government action which would similarly relieve the restrictions currently in place on construction work in Michigan. If for some reason the District is not able to return to work, we will provide alternate instructions at that time, but we expect to resume construction on Thursday.

In returning to work, the District and the Christman Company have developed a COVID-19 Response Plan for any and all workers, trade contractors, or employees to follow as they enter the job site. This response plan can be found on the District’s website. The District and the Christman Company will implement new job site protocols as construction resumes.

These include, but are not limited to: designating a site supervisor to enforce COVID-19 control strategies, completing health screenings for workers before entering the project on a daily basis, Creating dedicated entry points, requiring the use of face coverings as mandated, maintaining appropriate social distancing whenever possible, ensuring sufficient hand washing and enhanced cleaning and sanitation at the job site, and the need to respond to any positive COVID-19 cases among the workforce or other indirect forms of potential exposure.

Update on Project from Superintendent Kennedy (March 31, 2020):

The construction schedule was developed to ensure an opening date for the new elementary complex in the fall of 2021. Minor setbacks and delays can be expected in any construction project and those were accounted for within the construction timeline; however, it can be expected that a delay of this magnitude will ultimately have an impact on the timing of the project. This is especially pertinent if a stay at home order is in place for any extended period of time. Overall, the project was off to a great start and we were making wonderful progress with the site preparation, while hearing positive feedback from the subcontractors about the schedule that we were on.

While there are no penalties or such language for delays outside of the control of the District with the construction management company, there may be some costs associated with general conditions of the project such as labor premiums that may need to be assigned to the project to gain back any time that was lost on the project if the District desires to continue on a schedule that will open the building in the fall of 2021. At this point in time, through the current Executive Order, the Christman Company conservatively estimates labor premium increases to amount to approximately $150,000 to gain back any time that has been lost to the mandated stay at home order. This is on the high end at this point in time, but that number may change if a lengthy extension of the Executive Order is mandated requiring even more time to be recovered to stay on schedule.
 
While other issues such as steel mill production time also comes into play, the biggest concern at this point is uncertainty. When the green light is turned on and trade contractors are able to return to work, there is a large uncertainty around how commitments to projects for trade contractors are already stacked up. This may have a significant impact on attracting bidders for future trade contract work on our project, further creating delays in the project.
 
Due to Executive Order 2020-21 that was issued on March 23, 2020, bids will not be opened on March 31, 2020 as originally planned. The bid date will be moved to April 14, 2020 as long as the Executive Order is lifted at that time.

Land and Building Site Survey Process and Results

On Monday, June 24, 2019, the Board of Education awarded contracts to the following surveying and engineering firms to complete the required land and building site surveys: Driesenga & Associates (Oriole Field, Foster Elementary School, and Lakeview Elementary School), Nordlund & Associates (Secondary Complex - MS/HS), and Spicer Group (New Elementary Site).

The Board awarded contracts to the lowest qualified bidder, and is pleased to have been able to offer contracts to local surveying companies as a part of the bid award.

Building and Site Surveys

Forester Site Summary and Recommendations

Ludington Area Schools is working to develop a Forest Stewardship Plan in consultation with the Michigan Department of Natural Resources through a Forest Stewardship Program Outreach and Education Projects Grant Application that it will be submitting to the Department.  It is the District's hope that a comprehensive stewardship plan will be developed to maintain the District's forest property as educational space, while also implementing forestry management practices that preserve the health and well-being of the District's forested property ecosystem.

To that end, the District is also working with an outreach forester to be provided with recommendations to best handle the management of the forested property that will be cleared to make room for the elementary school complex. The forestry site summary and the forester's recommendations are found below: 

Ludington Area Schools partnered with Ecosystems Management, LLC to develop the Forest Stewardship Plan that was discussed above. Click the link below to access a copy of the Forest Stewardship Plan Activity Map that was developed by Jack Boss from Ecosystems Management, LLC.

Geotechnical Services / Soil Boring Proposals

The District requested proposals for soil borings and geotechnical services on the new elementary site and received two (2) proposals to complete this work. The District requested a soil exploration study in preparation for the construction of the new building. The study was to include: Five (5) soil borings to a depth of twenty (20) feet in the new building area, and seventeen (17) borings to a depth of ten (10) feet in pavement areas, resulting in approximately 270 linear feet of drilling.

The proposals received by the District are outlined below:

Nordlund & Associates, an engineer consulting and surveying company based in Ludington, was awarded the bid to complete the soil borings and geotechnical subsurface analysis for the new elementary school site. The subsurface analysis and report can be found below:

Schematic Design Phase and Conceptual Site Plan

During the Schematic Design Phase of the project, the design of the building begins to take shape. The design team explores ideas and learning from programming and visioning sessions. This work begins to mold the preliminary architectural plans, and includes the exploration of spatial relationships, materials, and systems resulting in a clearly defined and feasible concept to enter the Design Development Phase of the project with. The goal of this phase is to identify plan components and building systems, and to develop drawings sufficient to obtain an initial cost estimate and budget check.

Note: All documents are in draft form until the process is complete and plans are finalized. All documents are subject to change.

Timber Sale Notice and Standing Volume

The District has contracted with Jack Boss, a wildlife biologist from Ecosystems Management, LLC to manage the sale of timber from the Outcalt Property where the elementary school complex will be built. Ecosystems Management, LLC is also assisting the District in writing a Forest Stewardship Management Plan through grant support from the Michigan Department of Natural Resources. Ecosystems Management, LLC is also managing the timber sale and tree harvest for the property that the new elementary school building will be constructed on. Information pertaining to the timber sale and tree harvest can be found below:

Food Service Consultation and Design Services

Ludington Area School District (LASD) seeks requests for pricing to include design and coordination, budgeting, construction administration, and health department coordination of a new full serving kitchen for the new grade PK-5 elementary school complex that is being constructed in the District. Information on the request for pricing can be found at the link below:

LASD received responses from JRA Food Service Consultants, LLC, of which, their proposal is listed below. GMB Architecture and Engineering also received a verbal response from Merchandise Equipment and Supply declining the opportunity to bid on the project, while recommending JRA Food Service Consultants, LLC. The Bakergroup was also targeted seeking a proposal; however, the company did not submit a proposal. Requests for pricing that were received by the District are outlined below:

New Elementary School Traffic Impact Study

GMB Architecture and Engineering has recommended Wade Trim, Inc. for the completion of the District’s traffic study at the corners of Jebavy Dr. and Bryant Rd. and Jebavy Dr. and Johnson Rd. Wade Trim, Inc. is experienced in providing all facets of transportation, planning, and traffic engineering services to both private developers and local, county, and state governments. In addition, the firm has extensive experience working with traffic flow in and around public and private schools, and has worked on dozens of school sites across the country. The firm will work with the District and the design team to conduct a school traffic study that will enable us to address any traffic operation issues related to the proposed new elementary school.

Interior Design and Finish Color Palette Options

Ludington Area Schools requested the help of the community in selecting the color palette that will be used in the design of the interior finishes at the elementary school complex. The concept scenes and color palettes in the survey reflect soft color tones and areas within our community.

The form has been closed and is no longer accepting responses. Thank you for taking the time to complete the survey to help the District determine the interior finish color scheme that will be used in the new elementary school. The results of the survey have been posted below. Thank you!

Design Development Phase and Site Plan

During the Design Development Phase, we begin to focus on developing more detail in the plans and building upon the work that was completed in the schematic design phase of the project. Plans will begin to become more refined as we finalize details such as the selection of colors, materials, fixtures, components, and systems to be incorporated into the project.

Note: All documents are in draft form until the process is complete and plans are finalized. All documents are subject to change.

Advertisement for Bids - Section 00025

Sealed proposals for all work categories as described in the Project Manual for the elementary school project must be received no later than Tuesday, February 25, 2020 at 2:00 PM. Proposals should be addressed to Ben Globke, Project Manager, and delivered to Ludington Area Schools – Administration Building, 809 E. Tinkham Ave, Ludington, MI 49431.

There will be a pre-bid site walk through at 835 N Jebavy Dr, Ludington, MI 49431 (LASD disc golf course parking lot) on Tuesday, February 18, 2020 at 3:00 PM conducted by the Construction Manager. It is strongly recommended that contractors attend the pre-bid site walk through. Wear appropriate shoes to walk through the forest and access the site.

See the advertisement for bids attachment below for more details on the bid process.

Traffic Impact Study, Signal Design, Permit, and Inspection Services

The District has contracted with Wade Trim to conduct a traffic impact study at intersections around the new elementary school site at the corner of Bryant Rd. and Jebavy Dr. Special emphasis has been placed at this intersection for the purpose of recommendations made by the consultants and engineers at Wade Trim. The final traffic impact study report can be accessed by clicking on the link below:


Updated: May 18, 2020

The District, GMB, Wade Trim, and the Mason County Road Commission have reached agreement on the scope of work required to be completed at the intersection of Jebavy Dr. and Bryant Rd.

Wade Trim has submitted a proposal to the District to complete the design, permit preparation, and inspection of the new traffic signal installation at the intersection of Jebavy Drive and Bryant Road, consistent with the agreement with the Mason County Road Commission, and as a part of the new school construction project.

Click the link below to access the proposal from Wade Trim to the District outlining the traffic signal design, permit, and inspection scope of services:

Construction Progress, Photographs, and Drone Footage

March 13, 2020March 20, 2020Drone Footage and Aerial Video - Source Credit: Andy Klevorn

Foster, Lakeview, and Pere Marquette Building Appraisals

The District has received the appraisals of Foster School, Lakeview Elementary School, and Pere Marquette Early Childhood Center. The appraisals were conducted by Northern Michigan Real Estate Consultants, and was based on market value being defined in the Agencies’ appraisal regulations as the most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby:

  • Buyer and seller are typically motivated;
  • Both parties are well informed or well advised, and acting in what they consider their own best interests;
  • A reasonable time is allowed for exposure in the open market;
  • Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and
  • The price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale.

The property appraisals for each building can be accessed by clicking the links below:

Architectural Field Reports and Construction Team Meeting Notes

Architectural Field Reports

GMB Architecture + Engineering routinely conducts architectural field visits throughout the construction phase of the elementary school project. Jon DenOuden, a construction administrator with GMB Architecture + Engineering, conducts these visits. Jon was formerly a construction superintendent with the Wolverine Construction Group, and his role is to provide construction management oversight as an employee of the architect to ensure that the project is being constructed according to the architectural design, as specified. This is another layer of oversight to ensure that the project is moving forward and according to design specifications. Each of the field reports can be found below:


Construction Team Meeting Notes

Regular owner, architect, and construction team meetings take place to update the District on the progress of the construction project. The notes for these meetings can be found below: